Vendors & Purchase Prices
Keep supplier contacts and the prices you pay for each item, ready for purchase orders and deliveries.
Vendors are the suppliers you buy from, produce houses, beverage distributors, dry goods, and anyone else on a purchase order. For each vendor you can save purchase prices on your menu items so new orders start with the right cost.
Open Inventory → Vendors in the sidebar. Staff need permission to view purchase orders to browse this list, and permission to create or update purchase orders to add vendors and prices. See Access Control.
Vendor records
For each vendor you can store:
- Name, plus optional email, phone, and address
- Active / inactive so retired suppliers stop showing up on new orders
- Notes for account numbers or delivery windows
- Tax Compliance Certificate (TCC) (optional): certificate number and expiry. GreenSails can warn before expiry and optionally block vendor bill payouts when policy is enabled under Tax & compliance. Jamaica is fully wired today; more countries are on the roadmap.
Inactive vendors still appear on past purchase orders, but you cannot pick them for new ones.
Purchase prices
Save a cost per item for a vendor (and optional start/end dates if the rate changes over time). When you add that item to a purchase order, GreenSails can fill in the unit cost from this list.
When a supplier raises prices, update the list here so the next purchase order picks up the new cost without retyping every line.
Import suppliers from a spreadsheet
Have a long supplier list already? Download the CSV template, fill it in, then upload it under Vendors → Import. Run a preview first so you can fix bad rows before anything is saved. The same idea works for purchase prices when you are ready to load costs in bulk.